July 2007  
All of your business needs. One easy solution.
Volume 4 Issue 7   www.offassist.com
Happy Independence Day!

Owning your own business is a wonderful experience, but, as I've learned in the past several months, you cannot do it alone. In that spirit, this month's issue is dedicated to all of the people that help OffAssist (me). I want to thank everyone, from my editor to my head subcontractor to my housekeeper. These people allow ME to enjoy the independence of being my own boss.

As business owners, we truly can not do it alone. This month, take a look around - are you getting the independence you wanted when you decided to open your business? No? Then outsource something! Everyone has something they can let go or delegate. Send out an email, ask for help, find a good subcontractor or specialist you can delegate to and go enjoy the fireworks!

In this issue...
10 Ways Outsourcing Can Help Grow Your Business
by Eugenijus Sakalauskas

Outsourcing is when you hire outside professionals or services to take on part of your business workload. You may want to outsource part of your work because you don't have the room, you need an expert, you have periodic busy periods, or you need more production to get orders out on time, etc. The following are ten ways outsourcing can save your business time and money.

1. You won't have to take the time to train employees. This will allow you to spend more time working on your marketing and advertising campaign.

2. You won't have to do time consuming tasks like adding on new equipment or learning new software to complete certain tasks. This will allow you to spend more time testing your advertisements.

3. You won't have to interview employee candidates. This will allow you to spend more time improving your customer service, in return you will get more repeat purchases.

4. You won't have to fill out all the employee paper work like tax forms, scheduling, retirement plans, etc. This will allow you to spend more time developing new products.

5. You won't have to buy extra office or work space to complete certain tasks. You can use all the money you save on other business expenses.

6. You won't have to spend money on employee costs like taxes, medical, vacation time, holidays, workers comp., unemployment costs, etc. (These may vary depending on which country you do business in.)

7. You can speed up your order and delivery system with the extra help. Your customers will appreciate the fast service and you'll have a higher chance that they will buy from you again.

8. You could expand your market share by becoming a middleman and offering your subcontractors products or services. This will increase your business profits and give you multiple income streams.

9. You can take on extra or large orders your business couldn't handle before. This will expand your market share and you could also offer to take the work your competition can't handle.

10. You could get receiving orders from your subcontractors. Your subcontractors may also tell other people about your business.

Eugenijus Sakalauskas is an established ezine publisher and direct marketer who specializes in developing new ideas and methods on E-Ezine - Free marketing recourses, articles, website promotion tips. Get FREE info at ezine.pluginnetproefit.com

Source: articlecity.com

QuickBooks Q&A
Q: The sales reports include all items. Is there a way to view the total sales for only one item?

A: Yes, you can view the sales for a single item by opening the "item list" and then scrolling to the item you want the sales figures for. Once you are on the item, right-click and you'll see an option "Quick Report: Item". This report automatically shows the current year activity for that item. You can customize the date range for the report and even save it as a memorized report for future reference.

Accountant Humor

The doctor comes to see his heart transplant patient.

"This is good news. It is very unusual, but we have two donors to choose from for your new heart."

The patient is pleased. He asks, "What were their jobs?"

"One was a teacher and the other was an accountant."

"I'll take the accountant's heart," says the patient. "I want one that hasn't been used."
To the optimist, the glass is half-full.

To the pessimist, the glass is half-empty.

To the accountant, the glass is twice as big as it needs to be.
Important Tax Deadlines
July 15 - IRS Monthly payroll tax deposits due for June issued payroll

July 20 - Texas Sales & Use Tax Return due for monthly and quarterly filers

July 31 - Employer's Quarterly Payroll Tax Report(s) Form 941

July 31 - Employer's Quarterly TWC (Texas Workforce Commission)

August 15 - IRS Monthly payroll tax deposits due for July issued payroll

August 20 - Texas Sales & Use Tax Return due for monthly filers

September 15 - IRS Monthly payroll tax deposits due for August issued payroll

September 15 - Final Deadline for Corporate Tax Returns

September 15 - 1040ES Estimated Taxes due for 3rd Quarter 2007
Spotlight On...
Jax Coffeehouse & Roastery

Jack Erhart, the proprietor of Jax Coffee House in Paso Robles, California, named his coffee house after himself, but with a twist. According to him, changing the spelling to "Jax" has brought smiles to people's faces, reminding them of that favorite childhood game, since he opened Jax in 1995.

Jack wanted more control of the quality of his coffee and, after pursuing education and training in roasting coffee, began roasting his own in 2001. Jax Coffee House offered locals a quiet place for people to enjoy a good cup of coffee for over a decade. Between roasting the coffee, and brewing it throughout the day, the scent of fresh coffee permeated the coffeehouse and people commented consistently on the wonderful aroma.

Encouraged by Jax's patrons, Jack decided to tap into the power of the smell of fresh coffee and developed a marketing program that connects this most pleasant of aromas with a business' services through a fully customized coffee gift box.

Jack and his wife Karen found their time and energy increasingly divided between the two areas of their growing business and eventually decided to stop selling beverages. This allowed them to continue pursuing excellence in their roasting and aroma marketing. Most of their time now is committed to developing customized aroma marketing programs for their clients.

The original location of Jax Coffee House & Roastery is still open for retail sales of their roasted coffees to locals. For more information about Jax and their Gift Box "aroma marketing" program, check them out online at www.jaxcoffeehouse.com.

IVAA members enjoy a special relationship with Jax - for more information, check out the partners page on the IVAA website at www.ivaa.org.
Have you nursed a secret longing to be in the spotlight, center-stage, all eyes on you?

If you would like to be featured in the OffAssist spotlight column, and have not been featured in the past twelve months, contact Candy@OffAssist.com and we'll see if we can put you in the limelight in 2007.

Tech Talk With Tom...
Recovering those lost computer files

We've all done it. We've deleted "that" file, the file due to the customer the next day. Or maybe it was the 1400 word essay for your continuing education credit. Or just that nifty program you downloaded to keep the kids busy and get yourself some quiet time.

We need that file. How can we get it back? Luckily, Windows XP has the Recycle Bin standing by to save the day. In most cases, the Recycle Bin can get you back in business in a few seconds. In order to restore a file from the Recycle Bin:
  1. Find the Recycle Bin icon on your desktop.
  2. Double-click the icon.
  3. Find the file you wish to restore.
  4. Right-click on the file name.
  5. Select the "Restore" option.
Follow those steps and your file should be returned to its original location. But what if your file is not there? Some programs aren't compatible with the Recycle Bin. Some Word macros will fully delete files without making them recyclable. What do you do in these cases?

There are several third party programs which can un-delete files that the Recycle Bin cannot see. The trick here is: you must do as little as possible on your computer prior to restoring the file. This includes installing new programs. If you have two hard drives, no problem, just make sure you install to the hard drive your files was not on. If you do not have two hard drives then either 1.) install to removable media (such as a thumb drive) or 2.) run the program from its disk.

Here is a list of a few third party solutions that have reliable recovery utilities:

Active Uneraser
File Recover
Ontrack System Suite
Norton SystemWorks

If all goes well, you should now have back your deleted file. Now I just need to go undelete that game for my kids so I can have a little time to cook dinner!

Tom Beauchamp is the marketing and tech expert behind OffAssist. He can be reached at tom@offassist.com.
Have an article you'd like to write for our monthly newsletter or want to be spotlighted? Have a QuickBooks question or something you'd like to see in the Tech Tip?

Email candy@offassist.com.